Title and statement of responsibility area
Title proper
General material designation
- Textual record
Parallel title
Other title information
Title statements of responsibility
Title notes
Level of description
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1913-1968 (Creation)
- Creator
- Office of the Comptroller
Physical description area
Physical description
2.40 m of textual records
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
Prior to 1913 the business functions of the University appear to have been under the direction of the Registrar, who was appointed in 1910. In 1913 the first Bursar was appointed to take full charge of the finances of the University, including all receiving and disbursing of moneys. At its inception, and for some time after, the Office of the Bursar was responsible for all physical facilities, all personnel matters, and for the academic and general administration of the university. The Bursar also served as Secretary to the Board of Governors and to various committees which dealt with academic and non-academic concerns. As the University grew a number of these functions, such as personnel and physical facilities, were assumed by specialized administrative units, and in 1968 the accounting functions of the Bursar were assumed by the newly created Office of the Comptroller. The Comptroller is the principal accounting officer of the University responsible to the Vice- President (Administration). As such, he/she is responsible for: the determination of accounting policy; internal and external financial reporting; supervision and maintenance of the formal financial and accounting records; internal control; tax and legal matters; administration of estates; insurance and risk management; budget control; custody of current leases; contracts; administration of matching grants and gifts-in-kind programs (shared with the Development Office); the treasury function of collection, receipt, custody, banking, disbursement, and general administration of all funds in accordance with the policies and procedures established by the Board of Governors. In conjunction with these responsibilities, the Comptroller provides management accounting and systems development advice and assistance to ancillary and various other departments. The Comptroller is also involved in the development of financial policies, systems, procedures, regulations, and the forms required for their implementation. He/she is responsible for the operation and integrity of the University's financial and accounting computer records. By virtue of his/her position, the Comptroller is in regular attendance at meetings of the Audit Committee of the Board of Governors. The Comptroller is a member, at times the secretary-treasurer, of a number of University committees relating to conferences, opening of tenders, benefits and staff travel. He/she also serves as Trustee of the Academic Benefits Plans and the Centre for Frontier Engineering Research. Bursars: 1913-1917 Kenneth Alexander Ashworth; 1917-1919 Duncan Stewart MacKenzie; 1919 Cecil Ethelbert Race (Acting); 1920-1947 Archibald West; 1948-1968 John MacLean Whidden. Comptrollers: 1968-1980 Murray A. Rousell; 1980-1987 Albert S. 'Bert' Knowler; 1988- Louis F. Jamernik.
Custodial history
Scope and content
Contracts (1925-1965) and office files, financial estimates and budget working papers (1913-1968)
Notes area
Physical condition
good
Immediate source of acquisition
Arrangement
Language of material
- English
Script of material
Location of originals
Main
Availability of other formats
Restrictions on access
open
Terms governing use, reproduction, and publication
Finding aids
accession register; index; file inventory
Associated materials
Accruals
12.15.1983
Alternative identifier(s)
Standard number
Access points
Subject access points
Place access points
Name access points
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Status
Level of detail
Dates of creation, revision and deletion
DBRACEWELL 7.20.2009