Fonds UAA Fonds 0409 - Office of Administrative Systems fonds

Title and statement of responsibility area

Title proper

Office of Administrative Systems fonds

General material designation

  • Textual record

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Level of description

Fonds

Reference code

UAA Fonds 0409

Edition area

Edition statement

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Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1965-1975 (Creation)
    Creator
    Office of Administrative Systems

Physical description area

Physical description

ca. 1.70 m of textual records

Publisher's series area

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Archival description area

Name of creator

(1967-1988)

Administrative history

The Office of Administrative Data Processing (ADP) was established to serve administrative functions of the University by providing centralized business systems and data processing expertise, and computer data processing production capability. It functioned to examine administrative systems, identify problems, devise improvements, and to help implement recommendations. In 1967, ADP was mainly responsible for the preparation and processing of punched cards for the accounting systems for student records, staff payroll and student fees. With access to Computing Centre facilities, automation was initiated in 1968. By 1969 ADP acquired its own computer, with the agreement that it would provide operational support for the University Library on its hardware. Systems were implemented for payroll, student records, fees accounting, inter-departmental billing, cheque reconciliation, space utilization and inventory, University Bookstore, 3AU Fund, and Alumni Affairs. Department surveys were undertaken to suggest improvements in administrative practices and procedures. In 1974, ADP was renamed the Office of Administrative Systems (OAS). OAS and Computing Services merged to form University Computing Systems in 1988.

Directors: [1967-1968] William Barton McMinn; 1969-1974 Gerald Mulhall; 1974-1988 Peter A. Watts

Custodial history

Scope and content

Fonds consists of records related to the operations of the Office of Administrative Systems, formerly the Office of Administrative Data Processing, at the University of Alberta. The fonds also includes records from the University Computing Centre.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

  • English

Script of material

    Location of originals

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    Restrictions on access

    Open

    Terms governing use, reproduction, and publication

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    Accession registers

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    Description record identifier

    Institution identifier

    Rules or conventions

    RAD

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    Dates of creation, revision and deletion

    Created by A.A. 28 Aug. 2023

    Language of description

      Script of description

        Sources

        Accession area