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Fonds 40-8 · Series · 1913-1967
Part of Faculty of Arts and Science fonds

Mainly Alberta Department of Education; Board of Teacher Education and Certification; High School and University Matriculation Examinations Board; Joint committee to Coordinate University and High School Curricula; includes correspondence with federal, provincial and municipal governments.

Faculty of Arts and Science
Memberships
Fonds 43-13 · Series · 1938-1987
Part of Faculty of Education fonds

Includes Alberta Teachers' Association; Canadian Education Association; Education Society of Edmonton; Phi Delta Kappa honour society.

Faculty of Education
Students Records - General
Fonds 43-20 · Series · 1932-1982
Part of Faculty of Education fonds

Includes guidance, health and physical education,1932-1948; financial assistance, 1946-1951; Education Undergraduate Society, 1948-1969 Education Students' Association, 1970-1982; Yearbooks, 1978-1982.

Faculty of Education
Centennial Records
Fonds 121-1 · Series · 2007-2008
Part of Museums and Collections Services fonds

Series consists of records acquired by Museums and Collections during the University of Alberta's celebration of the institution's centenntial.

Museums and Collections Services
Admissions
Fonds 127-1 · Series · 1908-2008
Part of Office of the Registrar and Student Awards fonds

The Post-Secondary Learning Act of Alberta gives General Faculties Council (GFC) responsibility, subject to the authority of the Board of Governors, over "academic affairs" (section 26(1)) and over "standards and policies respecting the admission of persons to the university as students" (section 26(1)(n)). Further, the Post-Secondary Learning Act gives the Board of Governors authority over "admission requirements" (sections 60(1)(c) and (d)). The Board has delegated its authority over admission requirements to GFC. The Post-Secondary Learning Act of Alberta gives Faculty Councils power to “provide for the admission of students to the faculty” (29(1)(c)). The admission requirements for any Faculty is approved by GFC and published in the current edition of the University Calendar.

The responsibility for admissions decisions is vested in the Faculty Admission Committees or in the Deans of the respective Faculties, as the councils of such Faculties will determine. The responsibility for admission decisions for Open Studies remains in the Office of the Registrar and Student Awards.

The Office of the Registrar, as Chair of the original Admissions Committee, served as the first principle administrative entity responsible for admissions. As the university student body and administrative structure grew, responsibility for admissions was distributed through various faculties, the Senate, and the General Faculties Council. Until 1969, when authority was transferred to the newly created Secretariat's Office, the Registrar served as Secretary of the General Faculties Council, the principle oversight body for admissions. The Registrar remains an ex-officio member of this council and continues to supply policy advice and execute admissions policy for the University. The principal admissions activities include: liaison (high school and college), access, information distribution, orientation, application processing, document evaluation, and transfer credit.

The records in this series reflect the distributed authority of the admissions functions. Predominantly textual, the records consists of committee meeting minutes, interdepartmental correspondence, correspondence with student applicants, deliberation on policy formulation including research, consultation with other schools, and advice to councilors and high schools concerning matriculation and admission requirements.

Office of the Registrar and Student Awards
Convocation
Fonds 127-2 · Series · 1912-
Part of Office of the Registrar and Student Awards fonds

The Postsecondary Learning Act of Alberta gives General Faculties Council (GFC) responsibility, subject to the authority of the Board of Governors, over “academic affairs” (section 26(1)) and to “provide for the granting and conferring of degrees, other than honorary degrees” (Section 26(1)(f). The Postsecondary Learning Act lists, among the duties of the Chancellor, “to preside over all degree-conferring ceremonies of the university and confer the degrees” (Section 9(1)).

The responsibility of GFC to provide for the conferring of degrees has been delegated to the Office of the President. The President has established a Standing Committee on Convocation, the purpose of which is to deal with all matters pertaining to convocation ceremonies in accordance with established practice.

The Office of the Registrar and Student Awards, Academic Awards and Ceremonies Office, is responsible for organizing convocation ceremonies. Detailed administrative procedures for convocation will be stored in the official Convocation Procedures and Reference Manual, in the Academic Awards and Ceremonies office.

The convocation event requires the participation of a number of university offices. Faculties administer graduating requirements; the University of Alberta Senate's Honorary Degrees Committee chooses the honorees for honorary degrees and is composed of a broad representation from the community, including a mix of the President; representatives from the academic community including Deans and/or Professors; and representatives from the Support Staff, the Alumni Association, the Students' Union, the Graduate Students' Association and the general academic community. The Office of the Registrar is responsible to complete the list of graduates, provide information for graduates, produce graduation diplomas, coordinate the printing of graduation programs, compile convocation statistics, and ensure issuance of degree parchments. The Academic Awards and Ceremonies Office (A.W.C.O.) within the Registrar’s Office arranges and completes the required activities to produce the formal ceremonies. These activities are the predominant source for the records in this series. The records are substantially textual and in a loose chronological order based on the order in each accession.

Office of the Registrar and Student Awards
Examinations and Timetabling
Fonds 127-3 · Series
Part of Office of the Registrar and Student Awards fonds

The Post-Secondary Learning Act (PSLA) Section 26(l)(j) declares, subject to the authority of the board, a general faculties council is responsible for the academic affairs of the university and has the authority to determine the date for the beginning and end of lectures in the university and also the beginning and end of each university term. The GFC Executive Committee has delegated authority from General Faculties Council to approve the Academic Schedule. The Office of the Registrar and Student Awards recommends on the Academic Schedule to the GFC Executive Committee. The Exams and Timetabling Division in the Office of the Registrar drafts the Academic Schedule for distributed approval by the President, Vice-Presidents and senior administrators, Deans, Assistant and Associate Deans, Directors and other stakeholders. The final draft of the Academic Schedule will be sent to the GFC Executive Committee. After the Academic Schedule has been approved, it will be published in the University Calendar. Section 26(1) of the PSLA empowers GFC to provide for the preparation and publication of the university calendar. Technical matters relating to the printing and publication of the Calendar are delegated to the Registrar (GFC May 31, 1976). The Exams and Timetabling Division in the Office of the Registrar is responsible for delegated Calendar responsibilities. The Registrar's Office first assumed this functional responsibility in 1968-69. Other responsibilities of the Examinations and Timetabling Division of the Office of the Registrar include registration, special events scheduing, special exam scheduling, and classroom maintenance and control.

The records of this series consist of predominantly textual material generated in the above activities. The records are in chronological order as transfered from the Examinations and Timetabling Division of Registrar's Office.

Office of the Registrar and Student Awards
Awards
Fonds 127-5 · Series · 1965-2008
Part of Office of the Registrar and Student Awards fonds

The University Senate began to administer student awards in the first year of the school’s existence. The Senate reported in its second meeting in July 1908, that competition for the Scholarship Matriculation examination suffered from few matriculated students eligible to sit the exam. As a result, only one student, Mr. Charles F. Reilly of Calgary, wrote the exam and “accordingly” won the scholarship. The Senate requested the donors of the $100 scholarship continue to offer the award. The donors, A.W. Dougall, and University President Alexander Cameron Rutherford, agreed (Senate Minutes, vol. 0, p.38, U.A.A.). The Board of Governors first formally addressed administration of student awards on December 13th, 1918 when it passed a motion to appropriate $200 "from the University Fund for scholarship purposes." (BofG Minutes, vol. 0/17, p. 252, U.A.A.). The Registrar's Office was originally charged with administering bursaries and awards. In 1959-60 the Registrar ceased to be directly responsible for the administration of scholarships and bursaries. In that year the responsibility was transferred to the newly established Office of the Administration of Student Awards. Responsibility, as it concerns all students other than graduate students registered in the Faculty of Graduate Studies and Research, for making rules and regulations respecting academic awards shall be delegated by General Faculties Council to the Executive Committee. (G.F.C. 02 DEC 1966). Responsibility for the administration of awards has been delegated to the Office of Student Awards in the Office of the Registrar. The series consists of documentation of student awards administered by the Office of the Registrar.

Office of the Registrar and Student Awards
Policy and Procedure
Fonds 127-6 · Series · 1908-2005
Part of Office of the Registrar and Student Awards fonds

Series consists of records documenting the Office of the Registrar's participation in the formulation of policies and procedures for the administration of the academic career of University of Alberta students from admission to convocation.

Office of the Registrar and Student Awards
Committees
Fonds 127-7 · Series · 1908-
Part of Office of the Registrar and Student Awards fonds

Series consists of records from the various committees the University of Alberta has struck to coordinate policy and procedures concerning the scheduling, recordkeeping, addissions, awards, convocation, and matriculation at the University. The distributed administrated responsibilities of these functions resulted in a variety of administrative offices paricipating in these commitees. Related offices include include G.F.C, the Secretariate, the Senate, Deans, and various Faculties.

Office of the Registrar and Student Awards
Photographs
UAA · Series · 1943-1949
Part of Lloyd R.Champion fonds

Consists of 113 black and white negatives documenting the design and building of the International Bitumount Company's tar sands extraction plant in Bitumount, Alberta.

Champion, Lloyd R.
Personal Papers
Fonds 412-1 · Series · 1922-1978
Part of Finley McInnes fonds

Series consists of handwritten notes, phonetic translations of Inuktitut, RCMP reports, sketches, observations on RCMP activities. Significant events include the Janes Murder Investigation, exploratory voyages, on the C.G.S. Arctic, and patrols of northern regions. Notes concern various northern regions including Pangnirtung, Port Burwell, Inuvik, Nottingham Island, and Pond Inlet.The material is predominatly textual: RCMP reports are typed; notes on local culture and correspondence is handwritten.

The series title is based on the contents of records.

McInnes, Finley
Fonds 412-2 · Series · 1923-1955
Part of Finley McInnes fonds

Series consists of articles McInnes selected from various newspapers and magazines. Most of the material was pasted into a large black leather three ring binder. Loose clippings are scattered throughout the binder.

The series title is based on the contents of records.

McInnes, Finley
Diaries and Notebooks
Fonds 412-3 · Series · 1912-1931
Part of Finley McInnes fonds

Series consists of handwritten diaries and notebooks documenting daily and significant events in McInnes's life. Period covers McInnes's World War One experiences and 1920s voyages on the C.G.S. Stanley and Arctic. Notes also describe patrols from RCMP detachments in the North covering such areas as Kevetuk, Port Burwell, Ponds Inlet, Lancaster Sound, Cumberland Island, Nugsvak Peninsula, and Baffin Island.

The series title is based on the contents of records. Notes are kept in pocket journals and three ring binders.

McInnes, Finley
Personal Papers.
Fonds 412-4 · Series · 1910 - 1974
Part of Finley McInnes fonds

Series consists of handwritten notes, phonetic translations of Inuktitut, RCMP reports, sketches, observations on RCMP activities. Significant events include the Janes Murder Investigation, exploratory voyages, on the C.G.S. Arctic, and patrols of northern regions. Notes concern various northern regions including Pangnirtung, Port Burwell, Inuvik, Nottingham Island, and Pond Inlet.The material is predominatly textual: RCMP reports are typed; notes on local culture and correspondence is handwritten.

The series title is based on the contents of records.

The series consists of 563 photographs in print and negagtive formats. All photographs are in black and white. The series is arranged into fourteen sub-series. Each sub-series documents a particular event or subject in McInnes's career or private life. Photographs were predominantly created during McInnes's career as an Royal Canadian Mounted Police officer serving in the Canadian Arctic.

McInnes, Finley
Administrative Records
Fonds 426-1 · Series · 1960-1965
Part of Studio Theatre fonds

Series consists of five correspondence files addressing a variety of administrative concerns. Much of the correspondence is written to or from Gordon Peacock, in his capacity as Associate Professor of Drama. The series also includes annual reports and interdepartmental memorandums. Correspondents also include significant theatre personalities including H.G. Glyde and Betty Mitchell. The series title is based on the content of the records.

Studio Theatre
Production files
Fonds 426-2 · Series · 1949-1991
Part of Studio Theatre fonds

Series consists of records documenting the technical, operative, and administrative activities of Studio Theatre productions. Records include programs, news clippings, and promotion material. The more recent files contain more records including background production research notes, financial records, and correspondence. A production file was maintained for each production. Title based on content of the files. photographs and oversize items were removed from the files and stored separately; news clippings were photocopied on to acid neutral paper and the original clippings removed. The files are maintained in chronological order by date of production.

Studio Theatre